Team Coordinator (P11) (Facilities Management: Campus Facilities Management: General Work, Cleaning and Waste Management) (Re-advert)

The University of Johannesburg (UJ) is looking for a dedicated and organised Team Coordinator to join its Facilities Management team. If you have experience in overseeing cleaning, general work, and waste management operations, this full-time permanent position offers a chance to contribute to a vibrant and impactful institution.

About the University of Johannesburg (UJ)

UJ is a leading South African university driven by its bold UJ Strategy 2035, focusing on Societal Impact, Sustainability, Global Partnerships, and Technology. Our mission is to transform and serve humanity through innovation and the pursuit of knowledge, aiming to be an international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future.

About the Role

As a Team Coordinator, you will be crucial in ensuring the effective coordination and supervision of campus facilities, specifically in cleaning, general work, and waste management. You will manage supervisors, team leaders, and general cleaners, delegating duties and ensuring high standards of service delivery.

What You’ll Do (Key Responsibilities)

People Management:

• Oversee and supervise daily activities of work teams to achieve set goals.
• Coordinate and implement learning and development for team members, including on-the-job training.
• Manage working schedules for the Cleaning, General Work, and Waste Management unit.
• Ensure strict adherence to Occupational Health and Safety Regulations.
• Complete administrative documents for record-keeping and staff management.
• Implement and monitor cleaning work schedules/checklists according to university standards.
• Build and maintain strong client relationships, communicating regularly.
• Conduct regular inspections of buildings, offices, outside areas, and residences with supervisors.
• Ensure necessary equipment is available and that asset repairs are done efficiently.
• Communicate effectively with management and cascade feedback to all team members.
• Oversee the appropriate use and maintenance of equipment (brooms, mops, vacuums, etc.).
• Coordinate overtime according to UJ policy and processes.
• Manage employee performance through the university’s Performance Management system.
• Address inquiries and complaints from internal and external stakeholders.
• Maintain up-to-date job-related records.
• Supervise the care and distribution of usable materials.
• Estimate costs, manpower, and time for effective service delivery.
• Prepare job specifications and provide weekly service delivery reports.
• Requisition and control supplies and equipment.
• Coordinate and participate in the operation of power equipment.
• Coordinate the recycling of waste material.
• Manage employee relations issues in line with UJ policy, escalating as needed.
• Coordinate training plans in collaboration with HCM.
• Participate in delegated projects.

Maintenance:

• Ensure proper use and maintenance of equipment and store materials securely.
• Maintain an accurate asset register.
• Report any deficiencies or repair needs to the manager.

Litter and Waste Clearance:

• Coordinate and supervise the removal of waste material from campus buildings and grounds.

Compliance & Health and Safety:

• Understand and implement university Health and Safety policy and emergency fire procedures.
• Report faulty appliances, damaged equipment, or potential hazards.
• Promote safe working practices.
• Ensure employees wear appropriate uniforms and protective clothing.
• Secure all equipment, machinery, and buildings.
• Keep tool sheds/mess rooms clean and tidy.

Minimum Requirements

• Education: Diploma (NQF 6) in Facilities Management.
• Experience:
  • At least three (3) to five (5) years of Facilities Management experience.
  • Three (3) years of supervisory experience.
• Licence: A valid Code 8 Driver’s Licence.

Required Competencies & Behavioural Attributes

• Excellent written, verbal, listening, and interpersonal communication skills.
• Strong organisational skills.
• Ability to work on own initiative and self-motivated.
• Friendly personality and a smart, presentable appearance.
• Proficiency in PowerPoint presentation, supervisory skills, and employee relations.
• Report writing skills.
• Computer literate in MS Office (Outlook, Excel, Word).
• Experience with Oracle and Iproc systems is beneficial.

Important Information Regarding National Register for Sex Offenders (NRSO)

Please be aware that the University of Johannesburg is legally obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of this assessment may affect your possible employment with the University. For more information, please review the Justice/Criminal/NRSO link.

How to Apply

To apply, please upload a detailed Curriculum Vitae, along with the names and full contact details (including telephone numbers and email addresses) of at least three traceable and credible referees. Also, attach a copy of your highest academic qualification and proof of registration with any professional bodies you belong to.

Application Closing Date: 26 September 2025

For technical support or assistance with the UJ e-recruitment website, contact PNET on 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.

Candidates may be subjected to appropriate psychometric testing and other selection instruments.

The University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and individuals from historically disadvantaged groups, in conjunction with merit based on qualifications, experience, and proven achievements. The University reserves the right not to make an appointment. If you do not receive a response within 8 weeks of the closing date, please consider your application unsuccessful.