PERSONAL ASSISTANT TO DDG: HUMAN SETTLEMENTS PLANNING

Are you an experienced and organised Personal Assistant looking for a challenging role in public service? The Gauteng Department of Human Settlements is seeking a dedicated Personal Assistant to support the Deputy Director-General (DDG) for Human Settlements Planning.

This is a full-time opportunity based in Johannesburg, offering a competitive annual salary of R325,101.00 plus benefits.

About the Department of Human Settlements

The Department of Human Settlements is committed to creating sustainable human settlements and improving the living conditions of residents in Gauteng. You’ll be part of a team working on critical projects that impact communities across the province.

What You’ll Do (Key Responsibilities)

As a Personal Assistant to the DDG, your duties will include a wide range of administrative and support tasks to ensure the smooth operation of the office:

• Provide comprehensive secretarial support, including managing phone calls, operating office equipment, and recording engagements.
• Effectively manage the DDG’s diary, scheduling appointments and making decisions on meeting requests.
• Deliver administrative support, ensuring efficient information flow, document management, and maintaining confidentiality.
• Assist with report compilation by gathering inputs, collating data, and preparing progress, monthly, and management reports.
• Manage document filing and clarify instructions on behalf of the Senior Manager.
• Coordinate travel arrangements and procure standard office items like stationery and refreshments.
• Support the DDG with meeting preparations, including scrutinizing documents, compiling necessary materials, taking minutes, communicating decisions, and coordinating logistics.
• Administer budget-related tasks, collecting documents, tracking expenditure, monitoring spending, and alerting the DDG to potential over or under-spending.
• Reconcile BAS reports and assist with drafting memos for fund transfers.

Who We’re Looking For (Requirements)

• A National Senior Certificate (Matric) combined with a Secretarial Diploma or an equivalent qualification at NQF Level 6, as recognised by SAQA.
• A minimum of 3-5 years of experience providing support services to senior management, preferably in a project management environment.
• Excellent communication skills, both written and verbal.
• Strong time management, organisational, and planning abilities.
• Proficiency in computer skills relevant to office administration.

Important Application Notes

• Closing Date: 10 November 2025
• Location: Johannesburg, Gauteng
• Applications must be submitted strictly online via the official Gauteng Provincial Government e-Recruitment portal. No late, faxed, or emailed applications will be accepted.
• Only a new Z83 form and a comprehensive Curriculum Vitae (CV) are required at the time of application.
• Certified copies of qualifications, Identity Document, and a valid driver’s license (if applicable) will only be requested from shortlisted candidates.
• Due to the high volume of applications, only shortlisted candidates will be contacted. If you do not hear back within 3 months of the closing date, please consider your application unsuccessful.
• The Gauteng Department of Human Settlements is an equal opportunity employer and encourages applications from designated groups to promote representativity in terms of race, disability, youth, and gender. Preference may be given to appointable applicants from underrepresented groups, including Whites, Indians, Coloureds, and Persons with disabilities.
• Applicants with foreign qualifications must have them evaluated by the South African Qualifications Authority (SAQA).
• The Department reserves the right not to make an appointment to this advertised post.

Enquiries

For job-related queries, please contact Ms. Miyelani Tshabalala at 0636914046.