Internship (40 hours per week) (Contract appointment: 2 years) (15 positions) Job ID: 6242 – (1934)

Are you a recent graduate eager to kickstart your career? The University of the Free State (UFS) is offering 15 exciting internship opportunities for a 2-year contract. If you hold an NQF Level 6 qualification in a relevant field and are ready to gain hands-on experience in student academic services, this could be your chance!

About the University of the Free State

The University of the Free State (UFS) is a leading South African higher education institution dedicated to academic excellence, innovation, and community engagement. As an intern, you will join the Registrar’s division, specifically within Student Academic Services, contributing to vital functions that support thousands of students.

About the Internship Programme

This is a full-time internship, requiring 40 hours per week, for a contract period of 2 years. We are looking for 15 enthusiastic and dedicated individuals to join our team across the Bloemfontein, Qwaqwa, or South Campus. Please specify your preferred campus in your application letter.

What You’ll Be Doing (Duties & Responsibilities)

As an intern, you will play a crucial role in supporting various student academic services. Your responsibilities will include:

• Assisting with data entry, documentation, and processing of student records across five sub-departments.
• Providing general support for student academic services such as enrolment and academic record maintenance.
• Supporting communication with students via email, phone, or in-person regarding administrative queries.
• Assisting the Enrolment Administration sub-department with the admissions process for all faculties.
• Helping with student enrolment operations for new and returning students.
• Maintaining accurate student academic records, transcripts, and certificates in the system.
• Supporting the preparation of academic progress reports and identifying students eligible for qualification awards.
• Assisting with examination processes and providing support during examination periods.
• Helping to prepare for graduation ceremonies, including verifying graduation information and related activities.
• Assisting with scheduling processes for class and examination timetables in PeopleSoft Campus Solutions.
• Providing support for coordinating academic venue bookings and curriculum data management.
• Ensuring adherence to university policies, procedures, guidelines, and decisions.
• Verifying the accuracy and completeness of documents and ensuring quality assurance of documents and responses.
• Resolving queries and ensuring customers/stakeholders receive timely feedback or updates.
• Supporting data validation and reconciliation processes to identify and resolve discrepancies in student records.
• Monitoring data entry and record-keeping practices to maintain data integrity and quality.
• Coordinating with stakeholders to resolve data quality issues and ensure proper documentation.
• Participating in quality assurance workshops, meetings, training, and departmental/divisional meetings.

Who Should Apply (Requirements)

To be considered for this internship, you must meet the following inherent requirements:

• You must hold a National Diploma or Advanced Certificate (NQF Level 6) in one of the following relevant fields: Administration, Office Administration, Administrative Management, Public Management, Business Management, Business Administration, Communication, Public Relations, Computer Sciences, Computer Information Systems, Data Management, or Project Management.
• You must not currently be participating in an existing learnership or internship programme.
• You should not have any previous formal work experience.
• You must be willing to sign an internship agreement with UFS.

Recommendations:

Basic computer literacy, especially with Microsoft 360 and related Microsoft software, is recommended.

Required Competencies

We are looking for candidates who demonstrate the following key competencies:

• Results Orientated: Ability to cope with change, reliability, responsibility, dependability, and fulfilling obligations.
• Strategic Thinking: Ability to handle multiple activities, focus on details, strive for perfection, and approach work in an organised manner.
• Business Acumen: Ability to adhere to rules and strictly follow work regulations, proficient in using MS Office.
• Leading: Ability to maintain high levels of personal motivation, energy, enthusiasm, be cooperative, and encourage teamwork.
• Building Coalitions: Self-assured and at ease with people in all social situations, ability to make decisions through consultation and collaboration with close supervision.

Salary and Important Dates

Salary: A fixed amount of R9,100.50 per month.

Assumption of Duties: As soon as possible.

Closing Date: 23 September 2025

How to Apply

Please note: Applications may only be submitted online through the official UFS vacancy website. Applications submitted through any other platform will NOT be considered.

To ensure your application is complete, please submit ALL required documents:

• A detailed Curriculum Vitae (CV).
• A cover letter specifying whether you are applying for a position located at Bloemfontein, Qwaqwa, or South Campus.
• Copies of ALL your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).
• A copy of your South African Identity Document (ID) or passport for foreign nationals.

Important: The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting. Incomplete applications will not be considered!

Click the button below to apply online:

Apply for this Internship at UFS

Enquiries

For any enquiries, please contact UFS at 051 401 2979, or email JardineS@ufs.ac.za or Recruit@ufs.ac.za. You can also contact 051 401 9813 / 9329 / 9848 for additional assistance.

General Information

The University of the Free State is an Employment Equity employer and is committed to diversity and redress. Preference will be given to candidates from under-represented designated groups, including candidates with disabilities, in line with the University’s Employment Equity Plan.

The University processes personal information in compliance with the Protection of Personal Information Act (POPIA). All personal information provided will be treated as confidential and processed in accordance with your rights under POPIA.

The University reserves the right not to fill the post. Only applications from candidates who meet all the inherent requirements of the position will be considered. Communication will be limited to shortlisted candidates only. If you are not contacted within six weeks of the closing date for applications, please assume that your application was unsuccessful.