Finance Coordinator

The University of Cape Town (UCT) is looking for two dedicated Finance Coordinators to join its Finance Department in Cape Town.

About the Role

As a Finance Coordinator, you will play a crucial role in managing the university’s debtors, focusing on either Research & Foreign accounts or Commercial & Ad hoc accounts. Your primary goal will be to ensure the accurate creation and maintenance of debtor records, coordinate invoicing and receipting processes, and manage timely revenue recognition.

Key Responsibilities

• Coordinate and manage local and foreign invoicing, ensuring proper revenue recognition from various sources like contractual agreements, clinical trials, and grants.
• Oversee the sales order processing to ensure revenue is recognized promptly based on agreements and milestones.
• Keep customer master data and contact details updated in the SAP SD/AR financial system.
• Coordinate local and foreign currency receipting, including handling exchange rate differences.
• Reconcile bank general ledger accounts, allocating unidentified amounts and managing foreign currency transactions.
• Ensure all financial transactions comply with UCT policies, procedures, and statutory requirements through documentation validation.
• Act as a specialist in research invoicing and foreign currency receipting, providing expert service to the UCT community.
• Participate in ERP systems user testing for new functionalities and improvements.
• Provide backup support for other Finance Coordinators within the Debtors’ section.
• Assist with general operations and efficient functioning of the Debtors’ Office, including ad hoc duties.

Requirements

To be considered for this position, you should have:

• Qualification: A National Diploma or equivalent accounting qualification (NQF 6) PLUS at least 3 years’ recent experience in Finance/Debtors/Accounts Receivable. OR, if qualified by experience, a Matric (NQF 4) with accounting PLUS 5 years’ recent experience in similar Finance/Debtors functions.
• System Experience: 3-5 years of experience with an ERP (Enterprise Resource Planning) system in a medium to large organisation.
• Skills: Excellent interpersonal, verbal, and written communication; strong planning, organising, and problem-solving abilities; meticulous attention to detail; ability to work under pressure, multitask, and work accurately with minimal supervision.
• Attributes: Client-focused, service-oriented, team player, ability to work independently, initiative, flexibility, high level of honesty and integrity.
• Computer Literacy: Intermediate proficiency in MS Office.
• Knowledge: Understanding of foreign currencies, exchange rate fluctuations, accounts receivable functions, statutory compliance, and finance policies.

Advantageous Skills & Experience

• Exposure to SAP modules like Sales & Distribution (SD), Accounts Receivable (AR), and Business Objects (BO).
• Experience with contract management databases (e.g., UCT Electronic Research Administration System – ERA).
• Previous experience within the higher education sector.

Salary

The estimated annual cost of employment for 2025, including benefits, ranges from R513,345 to R603,933.

How to Apply

Ready to join the UCT Finance team? Follow these steps to apply:

1. Visit the UCT jobs website: www.jobs.uct.ac.za
2. Create a candidate profile.
3. Submit your application, ensuring you attach the following documents to your profile:
   • Your detailed Curriculum Vitae (CV).
   • A comprehensive Motivation/Cover Letter clearly explaining how you meet the job requirements.
   • Names and contact details (title, name, position, relationship, email, phone) of three referees.
   • Your academic transcript, matric certificate, and any other relevant certifications.

Shortlisted candidates may be required to undergo a competency assessment. UCT may request references at any stage.

For any enquiries about the position, please contact Ms Hlubi Ntsizi at [email protected] or 021 650 3831.

Closing Date

Applications close on 7 November 2025.

Equity Statement

UCT is committed to employment equity and diversity. Preference will be given to candidates from under-represented designated groups in line with the University’s Employment Equity Plan. UCT reserves the right not to appoint.