Coordinator II: Events (P8) (University Relations Division: Marketing & Brand)

The University of Johannesburg (UJ) is seeking a skilled and dedicated Events Coordinator to join its University Relations Division. This vital role focuses on enhancing UJ’s public perception and brand reputation through effective event management and communication.

About the University of Johannesburg (UJ)

The University of Johannesburg (UJ) is a dynamic and cosmopolitan institution committed to transformative change. Guided by its ambitious UJ Strategy 2035, the university focuses on societal impact, sustainability, global partnerships, and leveraging technology for the future. UJ’s mission is “To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge,” aspiring to be “An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future.”

About the Role

The University Relations Division plays a strategic role in shaping UJ’s public image and engaging with stakeholders. Events are a powerful tool used by the university to build relationships, position its brand, and showcase its achievements. As an Events Coordinator, you will be responsible for the seamless planning, execution, and evaluation of various university events, contributing significantly to UJ’s strategic objectives.

Key Responsibilities

• Lead effective event planning, clearly defining the event’s purpose, target audience, desired outcomes, timelines, formats (in-person, virtual, hybrid), and themes.
• Develop comprehensive project plans to guide all event activities from start to finish.
• Manage financial resources, negotiate with vendors, and ensure cost-effectiveness while maintaining high quality, always adhering to allocated budgets and financial processes.
• Plan, manage, execute, and evaluate a variety of UJ’s corporate and ad-hoc events.
• Ensure all events comply with relevant legislation and university statutes, including Disaster Management protocols.
• Stay informed about current trends and environmental developments in events management to ensure innovative and relevant approaches.
• Oversee all logistical aspects, including venue selection, transportation, catering, equipment setup, staffing, pre-inspection, and on-site event management.
• Provide expert guidance to UJ Faculties and Departments on event management processes and procedures, in line with university Standard Operating Procedures (SoP).
• Cultivate and maintain strong relationships with internal clients, external stakeholders, and suppliers.
• Consult closely with relevant stakeholders throughout the event planning and execution phases.
• Offer strategic advice to the Procurement department on selecting the best possible suppliers.
• Advise relevant departments on effective promotional strategies for events, within the scope of the initial brief.
• Identify potential risks associated with events and collaborate with the risks team to develop robust contingency plans for smooth implementation.
• Conduct thorough post-event assessments, including feedback collection, Return on Investment (ROI) analysis, and comprehensive reporting to gauge success.

Minimum Requirements

• A relevant Degree/B.Tech (NQF 7) in Events Management, Hospitality, Administration, or Project Management.
• A minimum of two (2) to three (3) years of experience in marketing, brand, event, and project management roles.
• Familiarity with event and project management practices within a marketing environment.
• High proficiency in MS Office Suite and design collaboration tools.

Competencies & Behavioural Attributes

• Exceptional written and verbal communication skills.
• Strong creativity, innovation, and keen attention to detail.
• Excellent planning and organizational abilities.
• Proven ability to build and manage relationships with diverse stakeholders.
• A solid understanding of current event management trends.

Recommendations

• An Honours degree in Event/Hospitality Management or Project Management, combined with demonstrated previous experience, would be a distinct advantage.

Work Location

This position is based at the Doornfontein Campus.

How to Apply

To apply for this exciting opportunity, please prepare and upload the following documents:

1. A detailed Curriculum Vitae (CV).
2. Names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees.
3. A copy of your highest academic qualification.
4. Proof of registration with any professional bodies you belong to (if applicable).
5. If applying for an academic position, a list of accredited research output and/or a portfolio of your creative output (if applicable).

Application Closing Date: 31 October 2025

Important Information

The University is legally required, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may impact your possible employment with the University.

If you require technical support or assistance with the UJ e-recruitment website, please contact PNET at 0861 227337/010 140 3099 or email [email protected].

Candidates may be subjected to appropriate psychometric testing and other selection instruments as part of the recruitment process.

In conjunction with merit based on qualifications, experience, and proven achievements, the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and individuals from historically disadvantaged groups. The University reserves the right not to make an appointment to positions advertised, as necessitated by operational requirements.

If you have not received a response from the University within 8 weeks of the closing date, please assume that your application has been unsuccessful.