Coordinator I: Academic (P9) (College of Business and Economics: School of Consumer Intelligence and Information Systems: Department of Applied Information Systems) (Re-advert)

The University of Johannesburg (UJ) is looking for a dedicated and dynamic Academic Coordinator to join the School of Consumer Intelligence and Information Systems within the College of Business and Economics. This permanent position, based at the Auckland Park Bunting Road Campus, is vital for driving project success and managing stakeholder relationships within the School.

As a leading institution committed to transformative change and societal impact, UJ offers a vibrant environment for professionals seeking to contribute to shaping a sustainable future.

About the Role

As the Academic Coordinator, you will provide leadership and excellent coordination for various projects within the School, focusing on engaging with both internal and external stakeholders. You will be instrumental in ensuring projects meet strategic objectives, timelines, and budgetary requirements while upholding UJ’s policies and practices.

Key Responsibilities

Project Leadership & Stakeholder Engagement:

• Lead and coordinate all School projects, especially those involving internal and external stakeholders.
• Develop and maintain strong relationships with stakeholders.
• Efficiently manage projects to meet deadlines and budget constraints.
• Ensure projects align with the School’s strategic goals and UJ policies.

Project Coordination & Relationship Management:

• Create and execute strategies to build positive relationships with key stakeholders.
• Serve as the main contact for external partners, managing expectations and communication.
• Ensure effective coordination between different school departments and centers.
• Organise stakeholder meetings and events to gather feedback and promote teamwork.
• Identify opportunities for stakeholders to participate in school initiatives.
• Provide regular updates and reports to stakeholders on school activities.
• Oversee all projects within the School, ensuring successful completion.
• Develop, monitor, and adjust project plans, timelines, and budgets.
• Coordinate project teams and external partners.
• Prepare status reports, memos, and updates for the Director and other key stakeholders.
• Ensure compliance with project management processes (documentation, risk management, quality assurance).
• Manage all partnership agreements, including vetting and approval processes for Service Level Agreements (SLAs) and Memoranda of Understanding (MoUs) through the UJ system.

Administrative Support:

• Provide essential administrative support to the Director’s office.
• Handle temporary appointments, ensuring completion and payments.
• Liaise with clients for timely invoice payments.
• Process claims on the Oracle Requester System.
• Assist students with programme-related queries.
• Coordinate procurement of office supplies, equipment, and furniture.
• Conduct research for key engagements and meetings.
• Manage and disseminate information to relevant people and departments.
• Facilitate interaction with research partners (university, business, government).
• Compile reports, presentations, and external communications for the Director.

Minimum Requirements

• A relevant Diploma in Project Management or a related field.
• At least three (3) years of proven experience in stakeholder engagement.
• Experience in event management.
• Experience with digital marketing campaigns.
• Familiarity with the Oracle system and procurement processes.
• A valid driver’s licence.
• Demonstrated experience in project coordination and management.
• Proficiency in project management tools and methodologies.
• Previous experience in stakeholder management and project coordination roles.

Competencies and Attributes

• Excellent written and verbal communication skills in English for reports, memos, and stakeholder interactions.
• Ability to leverage technology for improved efficiency and strategic goal attainment.
• Professional management, motivation, and leadership qualities.
• Strong public profile and media savviness, supported by academic/professional rigour.
• Exceptional planning, organizing skills, and attention to detail.
• Ability to work effectively under pressure.
• Excellent interpersonal skills for networking and relationship building.
• Strong presentation skills.
• Effective problem-solving abilities.
• High level of creativity.
• Ability to collaborate with diverse teams and stakeholders.
• Strong organizational and time management skills for managing multiple projects.
• Ability to thrive in a fast-paced environment.

Recommendations (Advantageous)

• A Degree (NQF 7) in Project Management or a related field.
• Evidence of effective external engagement (academia, business, professional boards, wider society).
• Knowledge of university systems, structures, policies, and procedures.
• Relevant work experience in a university environment.
• Project management skills and experience.
• Strong presentation skills.
• One to two years of relevant work experience in a service-related industry.
• Fundraising experience.
• Social media management experience.
• Familiarity with UJ policies and procedures.

Application Process

To apply, please upload your detailed Curriculum Vitae, along with the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees. Also attach a copy of your highest academic qualification and proof of registration with any professional bodies you belong to. If applicable, include a list of accredited research output or a portfolio of creative output.

Apply by: 31 October 2025

Please note that the University is legally required to assess all prospective employees against the National Register for Sex Offenders (NRSO) as per the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021. The outcome of this assessment may affect your potential employment. For more information, visit Justice/Criminal/NRSO.

Candidates may undergo psychometric testing and other selection instruments. UJ is committed to equal employment opportunities, especially for persons with disabilities and historically disadvantaged groups. The University reserves the right not to make an appointment. If you do not receive a response within 8 weeks of the closing date, please consider your application unsuccessful.

Enquiries:

• Job Content: Prof Stella Bvuma (Director of School) on Tel: (011) 559 1139
• Remuneration & Benefits: Mrs. Samkelisiwe Chiliza (HCM Business Partner) on Tel: (011) 559 1809