Administrative Officer I: Post Graduate Support (P10) (Postgraduate School) (Re-advert)

The University of Johannesburg (UJ) is looking for a dedicated and organised Administrative Officer to join its Postgraduate School (UJPS). This is a permanent, full-time position based at our Auckland Park Kingsway Campus. If you have a passion for supporting students and managing financial processes in a dynamic academic environment, this role is for you.

About the University of Johannesburg (UJ)

UJ is a vibrant and diverse institution committed to making a societal impact and achieving global excellence. Our mission is to transform and serve humanity through innovation and the collaborative pursuit of knowledge, aiming to be an international university of choice, anchored in Africa and the global south.

About the Postgraduate School (UJPS)

The UJ Postgraduate School plays a crucial role in balancing international best practices with UJ’s unique requirements, supporting the university’s strategic goal of global excellence. This is a fast-paced environment that requires excellent financial planning, strong organisational skills, and the ability to build good relationships at all levels. You will be instrumental in managing bursaries and scholarships, providing essential support to postgraduate students, postdoctoral fellows, staff, and funders, while maintaining high levels of confidentiality.

Key Responsibilities

As an Administrative Officer for Postgraduate Support, your main duties will include:

• Efficiently allocating, awarding, and replacing postgraduate fellowships and bursaries.
• Ensuring timely allocation and payment of all bursaries.
• Adhering strictly to the Postgraduate Fund Management Policy, guidelines, and procedures.
• Ensuring compliance with all governance requirements.
• Facilitating internal and external audits effectively.
• Building and maintaining strong relationships with various stakeholders, including students, staff, and external funders.
• Identifying and managing networking opportunities.
• Verifying, validating, and nominating applicants for funding.
• Managing contractual processes, including reviews and renewals.
• Preparing clear and concise reports for internal and external use (e.g., NRF).
• Performing general administrative tasks efficiently.
• Organising and participating in workshops for various stakeholders.
• Providing continuous support through meetings and consultations.
• Authorising refunds in line with Student Finance processes.
• Coordinating all communications to internal and external clients.
• Implementing policies and procedures related to NRF and other bursaries.
• Providing ad-hoc support within Postgraduate Fund Management (PFM).

Minimum Requirements

To be considered for this role, you must have:

• A relevant National Diploma (NQF Level 6) in Finance or an equivalent qualification.
• At least three (3) to five (5) years of relevant experience working with postgraduate students and various stakeholders.
• A minimum of three (3) years of experience specifically with NRF funding and other bursary management.
• Proficiency in Microsoft Office 365.

Desired Competencies & Attributes

We are looking for someone who demonstrates:

• Ability to perform well under pressure and work independently.
• Strong conflict management, problem-solving, and decision-making skills.
• Excellent planning, organising, and execution abilities.
• Outstanding interpersonal and public relations skills.
• High personal integrity and sound judgment.
• Good financial management skills.
• Exceptional attention to detail and a commitment to accuracy and quality.
• Strong communication skills, both written and verbal.
• A collaborative team player approach.

Recommendations (Advantageous)

The following will be a strong advantage:

• A Degree (NQF 7) in Finance.
• Experience working with international individuals or students.
• Knowledge of Oracle and ITS systems.
• Additional experience with a wide range of bursaries.

Application Process

To apply, please upload your detailed Curriculum Vitae (CV) along with the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees. Also, attach a copy of your highest academic qualification and any proof of registration with professional bodies you belong to.

The closing date for applications is 22 August 2025.

For technical support or assistance with the UJ e-recruitment website, please contact PNET at 0861 227337 / 010 140 3099 or email ujsupport@pnet.co.za.

Please note that candidates may be subjected to psychometric testing and other selection instruments. The University of Johannesburg is an equal employment opportunity employer, committed to providing opportunities for persons with disabilities and individuals from historically disadvantaged groups. If you do not receive a response from the University within 8 weeks of the closing date, please consider your application unsuccessful.