Administrative Officer (Extended Curriculum Programme) – Internal Only

Are you an experienced administrator looking for a challenging role within a dynamic university? The University of the Western Cape (UWC) is seeking a dedicated Administrative Officer for its Extended Curriculum Programme (ECP). This is an internal-only vacancy, open to current UWC staff members.

About the University of the Western Cape (UWC)

The University of the Western Cape (UWC) is a vibrant, diverse, and dynamic institution with strong roots in Africa and an expanding global presence. UWC is committed to addressing the country’s development needs through critical and creative engagement with a constantly evolving global landscape.

The Faculty of Economic and Management Sciences offers a wide array of undergraduate and postgraduate programmes across various disciplines, including Accounting, Finance, Management, Economics, Industrial Psychology (Human Resources Management), Information Systems, Political Studies, and Public Administration.

About the Role

This permanent, full-time position requires an Administrative Officer to provide essential administrative support to the Extended Curriculum Programme (ECP) within the Dean’s Office of Economic & Management Sciences. Reporting to the ECP Coordinator, you will play a crucial role in ensuring the smooth operation and success of the programme.

Key Responsibilities

• Academic Administration (e.g., managing student records, course logistics)
• Marks Administration (e.g., processing and recording student results)
• Enquiry Management (e.g., handling student and staff queries)
• Committee and Meeting Administration (e.g., scheduling, minute-taking, document preparation)
• Marketing, Branding, and Student Recruitment support
• General Office Administration (e.g., managing correspondence, office supplies)
• Human Resource Administration support
• Financial Administration support

Minimum Requirements

• Grade 12 certificate
• At least 3 years of relevant administrative experience within an Extended Curriculum Programme

Added Advantages

• Administrative experience in a Higher Education environment
• Familiarity with university administrative systems
• Experience in student tracking
• Proficiency in computer programmes/software packages like Microsoft 365 and Google Workspace

Key Competencies

• Excellent communication and interpersonal skills
• Strong attention to detail
• Ability to collaborate effectively with various stakeholders
• Good planning and organising skills
• Excellent time management skills
• Intermediate to expert user of computer office applications
• Proficient writing and minute-taking skills
• High level of stress tolerance

How to Apply

This vacancy is for internal candidates only.

To be considered for this position, please apply directly via the UWC Careers portal using the link below. You must attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.

Application Link: Apply for this Job

Queries: For recruitment-related queries, please contact the Human Resources Department at +27 21 959 4063/9763/9708/3551/3756 or email: [email protected]. For more information about the role (not for applications), you may contact Carolien van den Berg at [email protected].

Disclaimer: By applying, you consent to UWC sharing your application with University stakeholders for processing. In line with its Employment Equity Targets, preference will be given to suitably qualified applicants. UWC reserves the right not to make an appointment, make an appointment at a different level, seek additional candidates, and may conduct competency assessments.