Administrative Officer – (2086)

Are you an experienced administrative professional looking to make a significant impact in a dynamic higher education environment? The University of the Western Cape (UWC) invites applications for a dedicated Administrative Officer to join its Student Development and Support (SDS) team in Bellville, Western Cape.

This pivotal role supports the Office of the Deputy Vice-Chancellor: Student Development & Support, reporting directly to the Manager: Student Governance & Co-curricular Programmes. You will play a key part in fostering a holistic and enabling environment for students to achieve their full potential.

What You’ll Do (Key Responsibilities)

Your main duties will involve supporting various student development initiatives, with a particular focus on the Media Society and the Co-curricular Record Programme. Key responsibilities include:

• Serving as Secretary to the Board of Directors of the Media Society, handling agendas, minutes, and follow-up actions.
• Coordinating external engagements for the Media Society with partners, broadcasters, and other professional bodies.
• Contributing to the planning and operation of a student radio station, including ensuring compliance.
• Supporting student development initiatives by identifying training needs and assisting with the implementation of training programs.
• Organising and overseeing workshops, meetings, and events across various media streams (radio, print, digital).
• Liaising with training providers, collecting feedback, and supporting continuous improvement of training activities.
• Administering the Co-curricular Media Platform, managing student applications, engagements, and tracking participation.
• Acting as Secretary to the Media Panel, ensuring confidentiality, meticulous documentation, and adherence to timelines.
• Assisting with the review and implementation of policies and guidelines related to media training, ethics, and student involvement.
• Administering and coordinating the Co-Curricular Record Programme, ensuring the accuracy and integrity of all student submissions.
• Verifying applications and supporting documentation in line with institutional criteria.
• Communicating with students and referees to clarify or supplement motivation statements or documentation.
• Compiling and presenting verified lists of co-curricular activities for review and approval.
• Liaising with the Chair to finalise and issue Co-Curricular Transcripts and Certificates to eligible students.

Who We’re Looking For (Requirements)

Minimum Qualifications & Experience:

• A National Certificate or Higher Certificate (NQF Level 5) with at least 3 years of administrative experience, preferably in a higher education or student development environment.
• OR a Senior Certificate with more than 5 years of administrative experience in a higher education or student development setting.

Advantageous Skills:

• Demonstrated experience in event coordination, stakeholder engagement, and media training.

Key Competencies:

• Exceptional administrative and organisational skills.
• Excellent written and verbal communication abilities.
• Proven ability to work independently and effectively as part of a team.
• Familiarity with student development principles.
• Proficiency in digital platforms and tools (e.g., MS Office, Google Workspace).

How to Apply

If you meet the requirements and are passionate about supporting student development at UWC, we encourage you to apply!

Please ensure your application package includes:

• A detailed cover letter motivating your suitability for this specific role.
• A comprehensive Curriculum Vitae (CV) that includes contact details for three professional referees.
• Copies of your highest qualification(s).

In your application, you are encouraged to highlight your unique strengths and any exceptional qualities that make you an outstanding candidate.

To be considered for this vacancy, please apply directly via the UWC Careers portal by clicking the ‘Apply for this Job’ link or visiting: https://uwc.hua.hrsmart.com/hr/ats/Posting/view/2086

Closing Date: October 3, 2025

For any recruitment-related queries, please contact the UWC Human Resources Department at +27 21 959 4063/9763/9708/3551/3756 or email: [email protected]

Important Information:

By applying for this position, you consent to the University sharing your application, including your curriculum vitae, with relevant University stakeholders to process your application. In line with the University’s commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right not to make an appointment, make an appointment at a different level, seek additional candidates, and may conduct competency assessments.