Financial Administrators X3 (Cashbook and Credit Control) Fixed-term Contract

June 18, 2025

Apply for this job

Email *

Bursary Description

Direct Reporting Line:
Senior Credit Controller

Varsity College is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by the Council on Higher Education (CHE).

The IIE’s Varsity College National Office in Waterfall (Midrand) has vacancies for Financial Administrators X3(Cashbook and Credit Control) Fixed-term Contract.

Duties and Responsibilities:

Financial Assistance and Bursary Management

  • Review of bursary/ financial assistance applications against list of supporting documentation required.
  • Conclusion on whether application can be approved or rejected in terms of info provided and criteria.
  • Engagement with external funding suppliers as and when required for approved applicants who require funding. Including issuing of invoices, payment tracking and submitting commission payment requests to payments team.
  • Management of communication and confirmation of acceptance with applicants.
  • Tracking of status of applications
  • Management of bursaries with automatic rollover.
  • Management of SETA Bursaries.
  • Communication and reporting to campuses on applications, approvals, tracking and status of applications weekly/ monthly/ as required.

Cashbook and Debit Orders

  • Accurately processing of daily bank statements and escalation of all unknown payments to the bank for resolution. Accurately processing of unallocated payments to student accounts.
  • Accurately processing of weekly banking from the cash office (Credit/Debit card payments)
  • Accurate processing of legal payments on pre-legal accounts (active/bad debt write off’s).
  • Identifying payments for other campuses, processing of required journal and escalating to Line Manager approval and posting (NSCC and HF where required)
  • Preparation of payment batches in D365 for Line Manager approval and posting (NSCC and HF where required)
  • Processing of debit orders on the Absa banking system and or D365 (H2H) (1st /15th/ 25th ) of each month.
  • Ensure all debit orders returned unpaid from the bank are dealt with immediately by credit controller team and NSCCs

Registration

  • Timely receipting of daily cashbooks and unallocated payments
  • Preparation of pro-forma invoices and receipting of app and pre-regs fees in SIMS where due to EFT payments/ payments made outside of the application portal.
  • Batch submission and processing of AVS checks during registration.
  • Processing of pre-reg fees to student accounts once enrolled.
  • Processing of accepted and approved bursaries and concessions
  • Bursary reconciliation SIMS to D365 post registration.

Quality Management, Projects and Reporting

  • Ensure that all trackers related to department administration is maintained and updated
  • Maintain effective communication with both internal and external stakeholders regarding payment allocations and bursaries/concessions statuses
  • Ensure all comms are reviewed and approved before sending
  • Assistance with collating and consolidating information for reports and confirming the accuracy thereof
  • Assistance with projects and other requirements related to the role and for the benefit of business
  • Assistance with training and upskilling business and peers.

Minimum Qualification Requirements:

  • Minimum of Matric/ Financial Qualification ( Certificate /Diploma) 

Minimum Work Experience Requirements:

  • Minimum of 3-5 experience within a finance role.

Salary:

  • Competitive salary commensurate with experience.

Application Response:

  • Due to the high volume of CVs received, please note that personal contact with all applicants may not be feasible. Only candidates whose qualifications and skills closely align with the position requirements will be contacted for interviews.

Technical Support:

The IIE Varsity College, IIE Vega and IIE MSA is an Equal Opportunity Employer. However, preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act. The company reserves the right to close or place the vacancy on hold at any time, without prior notice.

Apply