Off-Campus Accommodation Administrator (post level 13) (Contract appointment: 3 years) (Job ID: 6250) – (1940)

Are you an organised and detail-oriented administrator with a passion for student support? The University of the Free State (UFS) is looking for a dedicated Off-Campus Accommodation Administrator to join their Housing and Residence Affairs team in Bloemfontein.

This is a fantastic 3-year contract opportunity for someone who can manage administrative tasks, communicate effectively, and ensure quality off-campus housing for students.

About the Role

As the Off-Campus Accommodation Administrator, you will play a crucial role in ensuring that all off-campus student accommodation meets the University’s standards. Your responsibilities will cover administration, communication, and inspections, directly contributing to a safe and suitable living environment for UFS students.

What You’ll Do

Administration & Evaluation:

• Organise and verify all documents for accommodation accreditation.
• Identify and follow up on incomplete applications from service providers.
• Maintain a database of accredited off-campus student addresses.
• Schedule and assist with physical inspections of accommodation.
• Keep thorough records of all correspondence with service providers, students, and other stakeholders.
• Manage and update information on available accredited accommodation.
• Monitor police/neighbourhood watch reports for specific areas.

Communication & Liaison:

• Respond to emails and phone calls regarding accredited off-campus accommodation.
• Act as a primary contact for potential service providers, students, and visitors.
• Inform service providers about UFS policies, procedures, and directives.
• Facilitate the submission and confirmation of accreditation applications.
• Communicate inspection outcomes to service providers.
• Arrange meetings with service providers and relevant municipal bodies.

Inspections:

• Coordinate and conduct pre- and post-accreditation inspections for qualifying applicants.
• Ensure all inspections follow the provided checklist.
• Compile detailed reports for each inspection and a weekly summary of findings.

Who We Are Looking For (Requirements)

Essential Requirements:

• A Grade 12 certificate or National Vocational Certificate on NQF Level 4 (please attach a copy).
• At least one (1) year of relevant working experience related to the duties outlined above.
• A valid driver’s license (please attach a copy).

Desirable (Recommendations):

• A relevant Bachelor’s degree (NQF Level 7) or a three-year National Diploma (NQF Level 6) in an Office Administration-related field.
• A Postgraduate qualification.
• Experience in building inspections or construction projects.
• Experience in interpreting building plans.
• Basic knowledge of relevant building legislation and rezoning/consent use protocols.

Competencies You’ll Need

• Results Orientated: Ability to set high standards, achieve goals, be reliable, and adapt to change.
• Strategic Thinking: Capable of planning work effectively and being creative in problem-solving.
• Business Acumen: Adherence to rules, strong work ethic, and proficiency in MS Office.
• Leading: High personal motivation, energy, enthusiasm, and a cooperative attitude.
• Building Coalitions: Excellent interpersonal skills, ability to collaborate, and make decisions through consultation.

Important Details

Employment Type: Contract (3 years)
Location: Bloemfontein Campus, University of the Free State
Closing Date: 8 October 2025
Anticipated Start Date: 1 December 2025
Salary: The annual remuneration package, including benefits, ranges from R231,699.90 to R388,426.59. Your specific salary will depend on budget, relevant work experience, and qualifications.

Benefits (subject to conditions):

• Pension scheme
• Medical aid scheme
• Group life insurance
• Housing allowance
• Leave and sick leave
• Service bonus
• Study benefits

How to Apply

Please note: Applications MUST be submitted online through the official UFS vacancy website. Applications submitted via any other platform will NOT be considered. Ensure your application is complete by attaching all required documents.

To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:

• A detailed Curriculum Vitae (CV).
• Copies of your qualifications, or official proof (If foreign qualifications, include SAQA accreditation).
• A copy of your South African Identity Document or passport for foreign nationals.
• Confirmation of employment (letter, contract, service certificate, or recent payslip) from your current or most recent employer (external applicants only).

The system allows a maximum of eight attachments. We recommend merging documents to fewer files if needed.

Incomplete applications will not be considered.

For enquiries, you may contact 051 401 7659 or email [email protected] or [email protected]. Additional assistance can be found by calling 051 401 9848/ 9813/ 9810/ 9814/ 2979.