Administrator: Dean (internal only)

Are you a highly motivated and organised administrator looking for a challenging role at a leading South African university? The University of the Western Cape (UWC) is looking for a dedicated Administrator to support the Dean’s Office within the Faculty of Economic and Management Sciences (EMS).

UWC is renowned for its commitment to democratic change and providing quality education. The Faculty of EMS offers a wide range of undergraduate and postgraduate programmes across various academic units. As the successful candidate, you will play a crucial role in ensuring all administrative procedures align with central university systems.

About the Role

This is a permanent, full-time position where you will act as a personal assistant to the Dean, managing various administrative tasks to ensure the smooth operation of the Dean’s Office.

Key Responsibilities

• Acting as Personal Assistant to the Dean.
• Office coordination and diary management for the Dean.
• Handling all internal and external office correspondence.
• Liaising with internal and external clients effectively.
• Managing budget administration, including control and procurement processes.
• Arranging travel for the Dean and related staff.
• Coordinating events, workshops, team-building activities, and training sessions.
• Developing and maintaining robust systems for information management and meeting preparation.
• Ensuring an efficient and well-organised filing system.
• Assisting with HR administration tasks related to the Dean’s Office.
• Performing any other administrative duties as assigned by the Dean.

Minimum Requirements

• Matric (Grade 12) plus a minimum of 5 years of relevant administrative work experience, OR
• Matric (Grade 12) plus an NQF Level 6 qualification and a minimum of 3 years of relevant administrative work experience.
• Proficiency in computer literacy, including Microsoft 365 and Google Workspace.

Added Advantages

• Previous experience in a similar secretarial or personal assistant role within a higher education institution.

Key Competencies

• Excellent written and oral communication skills.
• Strong organisational and interpersonal abilities.
• A high level of professionalism in all tasks.
• Exceptional accuracy and attention to detail.
• Ability to work efficiently under pressure and independently.
• Demonstrated ability to maintain a high degree of confidentiality.
• Proficiency in report writing and minute-taking.

How to Apply

To apply for this vacancy, please visit the UWC Careers portal. You must click on the “Apply for this Job” link on the job listing page.

In your application, you are encouraged to highlight your strengths and any exceptional qualities. Please ensure you attach a detailed cover letter motivating your suitability for the role, a comprehensive Curriculum Vitae (CV) including contact details for three referees, and your highest qualification to your online profile.

Closing Date: 07 October 2025

For recruitment queries, you may contact the Human Resources Department at +27 21 959 4063/9763/9708/3551/3756 or email: [email protected]. Please note that direct applications are not accepted via email; use the online portal only.

Disclaimer: UWC is committed to diversifying its workforce and preference will be given to suitably qualified applicants in line with their Employment Equity Targets. The University reserves the right not to make an appointment.