Administrator – (2093)

The University of the Western Cape (UWC) is looking for a dedicated Administrator to join the Department of Psychology within the Faculty of Community and Health Sciences. This permanent, full-time position is based at the Main Campus in Bellville, Western Cape, and offers a fantastic opportunity to contribute to a growing educational provider.

About the Department of Psychology

The Department of Psychology at UWC has a strong reputation for offering leading undergraduate and postgraduate professional Psychology programmes. Join a dynamic team committed to academic excellence and student success.

What You’ll Do (Key Responsibilities)

As an Administrator, you will play a crucial role in the smooth running of the department. Your responsibilities will include, but are not limited to:

• Academic Administration: Assisting with applications, admissions, documentation checks, liaising with faculty and internal stakeholders for selections, and supporting postgraduate promotions.
• Enquiry Management: Responding to all programme-related queries (verbal, written, telephonic) in consultation with departmental heads.
• Marketing & Recruitment: Supporting marketing, recruitment, and promotional activities for the department.
• Marks Administration: Capturing and managing marks for undergraduate and postgraduate students, including assignments, tutorials, tests, exams, and SDAs.
• Committee & Meeting Support: Preparing agendas and documentation for faculty and institutional committees, arranging meetings, securing venues, and coordinating catering.
• Financial Administration: Creating order numbers, managing assets, monitoring departmental budgets, and assisting with financial reports.
• Event Organisation: Planning and coordinating departmental events, and communicating with internal and external stakeholders.
• Human Resources Administration: Assisting with drawing up contracts, liaising with employees and the HR department regarding documentation, and managing work studies.

What You’ll Need (Minimum Requirements)

• A three-year post-matric qualification (NQF Level 7) with at least two years of experience in Higher Education.
• Alternatively, a Matric certificate plus three to five years of experience in Higher Education.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Working knowledge and experience with a Financial Administration Tool.
• Working knowledge and experience with a Student Enrolment Management System.
• Experience in postgraduate student administration and understanding of the student life cycle.

Added Advantages

• Excellent organisational and time management skills.
• A high level of assertiveness.
• Strong planning and problem-solving abilities.
• Exceptional attention to detail and accuracy.
• Ability to perform effectively under pressure.
• Fluency in two or more official South African languages.
• Working knowledge and experience of a marks administration system.

How to Apply

If you meet the requirements and are ready to contribute to UWC, we encourage you to apply!

Please ensure your online profile includes:

• A comprehensive cover letter explaining your suitability for this role.
• A detailed Curriculum Vitae (CV) with contact details for three professional referees.
• Copies of your highest qualification(s).

To apply, click on the “Apply for this Job” link or visit the UWC Careers website directly. The closing date for applications is 15 October 2025.

For any recruitment-related queries, please contact the Human Resources Department at +27 21 959 4063/9763/9708/3551/3756 or email: [email protected].

Important Information

By applying, you consent to the University sharing your application with relevant stakeholders for processing. In line with UWC’s commitment to diversity, preference will be given to suitably qualified applicants who align with our Employment Equity Targets. The University reserves the right not to make an appointment, to appoint at a different level, or to seek additional candidates. Competency assessments may be conducted.