Intern: GPS Hub reception (Contract appointment: 1 year): Career Services (Job ID: 6248) – (1939)
Are you a recent graduate looking to kickstart your career with valuable work experience? The University of the Free State (UFS) is offering an exciting 1-year contract internship opportunity as a GPS Hub Reception Intern within its Career Services department. This role is based at the Bloemfontein Campus and is perfect for individuals eager to develop their administrative and interpersonal skills in a dynamic university environment.
About the University of the Free State (UFS)
The University of the Free State (UFS) is a leading South African institution committed to academic excellence, innovation, and community engagement. Through its various faculties and departments, including Career Services, UFS strives to empower students and staff to achieve their full potential and make a meaningful impact on society.
About the Role
As a GPS Hub Reception Intern, you will be the welcoming face of the GPS Hub, providing essential administrative and front-line support. This is a 1-year contract appointment within the Career Services unit, offering you practical experience and a solid foundation for your professional journey. This position is ideal for those who are organised, enjoy interacting with people, and possess strong communication skills.
- Location: Bloemfontein Campus, Free State
- Contract Type: 1-year Fixed-Term Contract / Internship
- Monthly Stipend: R 9,100.50
- Start Date: As soon as possible
What You’ll Do (Duties & Responsibilities)
Your main responsibilities will include:
- Receiving parcels and sorting incoming mail efficiently.
- Circulating important communications to GPS Hub staff.
- Maintaining and updating the GPS Hub staff list and administration (telephone, birthdays).
- Managing and filing records, including visitor logs and office key management.
- Ensuring the reception area runs smoothly, coordinating lunch breaks and leave.
- Coordinating venue bookings for shared spaces within the GPS Hub and Modlec meeting venues.
- Collaborating with CTL/Student Affairs administrative support as needed.
- Coordinating the sign-in/out process for central GPS Hub keys and issuing keys to staff.
- Welcoming all visitors, directing them to the correct offices or venues, and managing visitor sign-in/out.
- Providing first-line support for general GPS Hub enquiries.
- Interacting with students and staff to provide and gather information.
- Handling general telephone and email communication.
Who We’re Looking For (Requirements)
Minimum Requirements:
- A B-degree on NQF Level 7 in Office Management, Business Administration, Public Administration, Communications, or Human Resources Management.
Important Selection Criteria:
To be eligible for this internship, candidates must meet the following criteria:
- You must NOT currently be participating in another learnership or internship programme.
- You must NOT have any previous formal full-time work experience.
- You must be willing to sign an internship agreement with UFS.
Recommendations / Preferred Skills:
- Good organisational skills and the ability to manage events/processes effectively and independently.
- Proven computer skills, including proficiency in MS Outlook, Word, Excel, and PowerPoint.
- Ability to work effectively with others and possess strong interpersonal skills.
- Ability to work well under pressure.
- Excellent communication skills, both written and verbal.
Key Competencies:
- Results Orientated: Reliable, responsible, dependable, able to fulfil obligations, and handle stress effectively.
- Strategic Thinking: Ability to multitask, focus on details, strive for perfection, and maintain an organised approach to work.
- Business Acumen: Adherence to rules, strong work ethic, proficient in MS Office, knowledge of CareerHub (Symplicity system), SharePoint, and Canva for presentations/reporting.
- Leading: High personal motivation, energy, enthusiasm, and a cooperative, encouraging attitude.
- Building Coalitions: Self-assured, comfortable interacting with people, and able to establish personal connections.
Important Application Information
Please note: Applications MUST be submitted online through the official UFS vacancy website. Applications received via any other platform will NOT be considered.
Website: Apply for this Job at UFS
The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED! To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:
- A detailed Curriculum Vitae (CV).
- Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).
- A copy of your South African Identity Document (or passport for foreign nationals).
Closing Date: 5 October 2025
Assumption of Duties: As soon as possible.
Enquiries:
For any questions, please contact 051 401 2558, or email [email protected] or [email protected]. You can also call 051 401 9813 / 2979 / 9629 for assistance.
General Note: The UFS is a designated employer committed to diversity and redress, striving to achieve its equity targets. Preference will be given to candidates from under-represented designated groups, including candidates with disabilities. The University processes personal information in line with POPIA and reserves the right not to fill the post. Only shortlisted candidates will be contacted within six weeks of the closing date; if you do not hear back, please consider your application unsuccessful.
To apply for this job please visit ufs.hua.hrsmart.com.
