Administrator: Department – (2120)

Please note: This position is open for INTERNAL APPLICATIONS ONLY.

About the University of the Western Cape

The University of the Western Cape (UWC) is a leading institution committed to academic excellence and societal impact. Our Faculty of Arts and Humanities aims to develop graduates of the highest caliber. We are currently looking for a dedicated and skilled individual to join our team.

About the Department of Women’s and Gender Studies

The Department of Women’s and Gender Studies within the Faculty of Arts and Humanities is a prominent teaching and research hub at UWC. It offers a variety of undergraduate courses, supervises postgraduate students, leads research projects with national and international partners, and actively engages in seminars, public humanities events, and collaborations with arts, culture, and social justice sectors.

The Role: Departmental Administrative Officer

The Department is seeking an experienced Departmental Administrator to provide essential support to staff and manage all departmental administrative procedures. This role ensures that departmental operations are aligned with and compliant with central university administrative systems and processes.

Reporting directly to the Chairperson of the department, your key responsibilities will include:

Key Performance Areas

• Undergraduate and Postgraduate academic administration
• Managing reception duties and handling enquiries
• Administering student marks
• Supporting committee and meeting administration
• Performing financial administration tasks
• Assisting with Human Resources administration
• Supporting marketing and recruitment initiatives
• Organising and managing events
• Preparing reports
• Handling general administrative duties

Minimum Requirements

To be considered for this vital role, you should meet one of the following criteria:

• A Grade 12 certificate combined with a relevant three-year post-matric qualification; OR
• A Matric certificate plus 3 to 5 years of relevant administrative experience.

Added Advantages

Candidates with the following qualifications or experience will have an advantage:

• A Bachelor’s Degree.
• Administrative experience within a Higher Education environment.
• Familiarity with university systems such as SASI and MAS.
• Proficiency in computer software packages including Microsoft Word, Excel, and PowerPoint (MS Office Suites).

A full job description is available upon request.

How to Apply

We encourage you to highlight your unique strengths and include any exceptional or outstanding achievements in your application for the selection panel’s consideration. Please ensure your online profile includes:

• A compelling cover letter explaining your suitability for the position.
• A detailed Curriculum Vitae (CV).
• Contact details for three professional referees.
• Your highest qualification certificates.

To apply for this vacancy, please click on the “Apply for this Job” link on the UWC Careers portal. You can access the specific job posting at the link below.

For any recruitment-related queries, please contact the Human Resources Department at +27 21 959 4063/9763/9708/3551/3756 or email: e-recruitment@uwc.ac.za.

Disclaimer

By applying, you consent to the University sharing your application details, including your CV, with relevant University stakeholders for processing. In line with UWC’s commitment to workforce diversity, preference will be given to suitably qualified applicants who help us meet our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates, and may conduct competency assessments.