Faculty Officer II (P9) (Faculty of Education: Dean’s Office) (X2 POSTS) (Re-advert)

Are you an experienced academic administrator looking for a permanent role at a leading South African university? The University of Johannesburg (UJ) is seeking two dedicated Faculty Officers to join the Faculty of Education at its Soweto Campus.

About the University of Johannesburg (UJ)

The University of Johannesburg (UJ) is a vibrant and diverse institution, guided by its bold UJ Strategy 2035. This strategy emphasizes Societal Impact, Sustainability, Global Footprint, Partnerships, and Technology for the Future. UJ’s mission is to “transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge,” aspiring to be an international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future.

About the Role

As a Faculty Officer II, you will play a crucial role in managing the academic journey of both undergraduate and postgraduate students within the Faculty of Education. This permanent, skilled position requires strong administrative expertise to support students from their initial application through to graduation and beyond. Please be aware that, in accordance with recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021, all prospective employees will be assessed against the National Register for Sex Offenders (NRSO).

Key Responsibilities

Your main duties will involve tasks across the entire student academic life cycle, including:

• Supporting marketing and enrolment initiatives for students.
• Managing student applications and registration processes.
• Overseeing student assessment procedures and monitoring academic progress.
• Coordinating graduation ceremonies and related administration.
• Providing support to university alumni.

Who We’re Looking For (Minimum Requirements)

To be successful in this role, you should have:

• A relevant Diploma or Certificate at NQF Level 6.
• At least 3 years’ experience in academic administration, specifically managing undergraduate and postgraduate student life cycles (marketing, enrolment, applications, registrations, assessment, graduation, and alumni support) within a higher education environment.
• A minimum of 3 years’ experience in managing or coordinating a wide range of administrative and executive support tasks in a higher education setting.
• At least 3 years’ experience with Integrated Tertiary Software (ITS), HEDA, Perceptive Content, Application Ranking System (ARS), MS Access, and Oracle.
• A minimum of 2 years’ experience in managing committee administration.
• Advanced computer skills and proficiency in MS Office.

Required Skills and Attributes:

• Excellent time management skills and the ability to multi-task effectively in a high-pressure environment.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• A proven track record of successfully managing projects from conception to completion.
• Demonstrated proactive approaches to problem-solving with strong decision-making capabilities.
• Ability to coordinate and facilitate committee meetings efficiently.
• Excellent communication skills (written and verbal) with high proficiency in English and at least one other official South African language.
• Social perceptiveness and the ability to handle conflict situations diplomatically.
• Ability to work under pressure in a multi-campus environment.
• A proven track record of strong organisational skills and meticulous attention to detail in academic administration within a higher education environment.
• Competency to foster an ethos of care and a preferred student experience.
• A versatile team player who will excel within a higher education environment.

Recommended Skills and Experience

Candidates with the following knowledge and experience will have an advantage:

• Knowledge of and experience with bursary finance budgets and bursary allocations.
• Knowledge of Faculty Higher Degrees Processes and associated committee administration.
• Knowledge and experience in managing the student life cycle of carousel model online qualifications.
• Knowledge of and experience managing timetable related procedures within a higher education environment.
• Extensive knowledge of UJ academic regulations, policies, and business processes.

How to Apply

To apply for this exciting opportunity, please visit the official University of Johannesburg e-recruitment website (link below). You will need to upload a detailed Curriculum Vitae, along with the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees. Please also attach a copy of your highest academic qualification and any proof of professional body registrations.

Application Deadline: 5 September 2025

If you require technical support or assistance with the UJ e-recruitment website, please contact our service provider PNET on 0861 227337 / 010 140 3099 or email ujsupport@pnet.co.za.

Shortlisted candidates may be subjected to appropriate psychometric testing and other selection instruments. The University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and individuals from historically disadvantaged groups, in conjunction with merit based on qualifications, experience, and proven achievements. The University reserves the right not to make an appointment to advertised positions if operational requirements necessitate.

Please note that if you have not received a response from the University within 8 weeks of the closing date, your application should be considered unsuccessful.

Enquiries:

• Job Content: Dr Gadija Petker (Head of Faculty Administration) at (011) 559 5101
• Remuneration & Benefits: Ms Nombulelo Ntsimane (HCM Business Partner) at (011) 559 3010