Company Secretarial and Administration Officer

Our law firm client is seeking an experienced Company Secretarial and Administration Officer to join their team in Cape Town, South Africa.

Job Summary

The successful candidate will assist the organisation’s clients to comply with statutory obligations and maintain high standards of corporate governance. They will provide guidance to boards of directors about their duties, responsibilities, and powers, and ensure the company adheres to the Companies Act,71 of2008.

Minimum Requirements

Necessary:

• Company secretarial certificate
• 5+ years experience in a company secretarial role or similar governance role
• Strong understanding of corporate law and governance
• Strong understanding of CIPC requirements
• Familiarity with FICA compliance and procedures
• Excellent organisational and time-management skills
• Strong communication and interpersonal skills
• High level of integrity and professionalism

Advantageous:

• Law degree or similar qualification
• Certificate in FICA compliance and procedures
• Extensive experience in FICA compliance and procedures

Key Responsibilities

• Ensure the organisation’s clients comply with statutory obligations under relevant laws and regulations
• Maintain statutory registers and ensure timely filing of statutory returns
• Preparation and filing of documents with CIPC
• Provide guidance to clients on corporate governance principles and implementation of governance frameworks
• Organise and prepare meeting packs for board meetings, committees, and annual general meetings
• Take minutes, draft resolutions, and lodge required forms and annual returns with relevant authorities
• Keep abreast of relevant legislation and regulatory environment and take appropriate action
• Providing training to junior staff members on changes to legislative and regulatory environment
• Develop and oversee systems that ensure the company’s clients comply with regulatory and statutory requirements
• Implement the organisation’s FICA compliance policies and procedures