Registration Finance Administrator (Fixed -Term Contract)

October 2, 2024

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Bursary Description

Job Title:
Registration Finance Administrator 

Varsity College is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by the Council on Higher Education (CHE).

We are looking for suitably qualified candidates to join our talent pool of candidates to work during our registration period. These will be contract roles based in the following department:

  • Registration Finance Administrator

Duties and Responsibilities:

  • Assists in the payments office, accepting and receipting of payments (Card, Zapper, SnapScan). This would cover App Fees, Pre-Reg Fees and Tuition Fees and Ad-Hoc Fee payments (e.g.Supps, etc).
  • When not busy at the cash office, to assist with finance walk-in queries at the reception area.
  • Receipting of App Fees, Pre-Reg Fees and Tuition Fees in SIS. Using Pay U Reports and the daily bank statement as source documentation.
  • Assist with following up on all outstanding documentation relating to Bursary Application.
  • Assist with calling “Request Received – Ready for Finance Approval” students where payment is still outstanding.
  • In SIS, it is mandatory to upload banking details for Account Payers that have selected the 10m payment plan. Temp to assist by validating the banking details uploaded by Account Payer to the details loaded in SIS in the Debit Order section and to record the same in the Debit Order Tracker, stored in Teams 2024 registration SCC to oversee this process and do random checks for any anomalies.
  • Assists walk in students/account payers that need assistance with extract on of the “Bill of Costs” off the Institution website.
  • Populate pro-forma manual invoices, using the Bill of Costs and Fee Calculators as supporting documentation. Pro-Forma invoices are checked and signed off by Head-Finance or Campus Head & emailed to the Account Payer/Sponsor/Student, by either the Head-Finance or Senior Credit Controller.
  • Assists with basic IIE Assist tickets that is forwarded on from the SCC/HF.
  • Ad-hoc duties as and when necessary.

Competencies Required:

  • Good interpersonal and communication skills
  • Computer proficiency (MS Word, MS Excel and MS Teams)
  • Excellent time management skills
  • Finance acumen
  • Best suited to a friendly, organised and systematic person who has an eye for detail, works accurately and can handle pressure

Minimum Qualification Requirements:

  • Matric or Certificate
  • Diploma preferred

Minimum Work Experience Requirements:

  • A minimum of 1-2 years relevant finance working experience.
  • Must be computer literate (Word & Excel)

Application Instructions:

  • To apply for the vacancy, interested candidates should submit an updated CV. 
  • Credit verifications to be conducted for all finance positions 

Application Response:

  • Only shortlisted candidates will be contacted for further selection process.

Technical Support:

The IIE’s Varsity College is an Equal Opportunity Employer. However, preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act.

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